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Top 10 Items to Post on Your Intranet
| Jump Start Your Intranet Quickly and
Easily. |
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Jump start your intranet quickly and easily,
and draw employees to your site with these popular content suggestions.
The greatest intranet success stories occur when employees feel they are
participating in the operation and success of the company. There’s no faster
way to get employees involved, and to elevate morale, than by sharing information.
Use this Top 10 list as a jumping off point to get your employees energized
about using your new intranet. The key to a successful launch is to post
information that matters to your employees. Have fun!
| 1. Post Your 2003 Company Holiday Schedule |
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Post your company holiday listing to your
intranet’s Announcements and Documents
sections. Use your intranet’s Send Link feature to send all employees a
link to the holiday schedule via e-mail.
Employees will be eager to view schedules that
help them with their vacation plans.
Post all your commonly-used business forms
to your intranet’s Documents section.
Here are some examples:
- Vacation request forms
- Supply Order forms
- Benefits Enrollment
- Purchase Order Forms
Once the forms are posted, use your intranet’s Send Link feature to let
employees know where to find the forms. Then eliminate all hard copies from
your office, and save time and expense.
| 3. Create Links to Important Information |
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On your intranet’s home page, use the group
links section to connect employees with essential information. Post links
to your company’s
- Benefits Provider website
- 401 (k) Provider website
- Customer, Competitor, and Vendor websites
| 4. Create an Employee Suggestion Box |
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Create a discussion
forum and allow employees to post suggestions for various company policies
and procedures. Start a few new topic threads and use the Send Link feature
in your intranet to invite employees to participate. This is one feature
that will really unleash your employees’ creativity.
This could be the single biggest morale-builder
you'll implement all year!
| 5. Build your Employee Directory |
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Input basic information about your company
employees in the Members Directory:
- Name
- E-mail Address
- Phone Number
- Mobile/Cell Number
Encourage employees to fill in their Member
Profile with more details such as title, department, additional phone
numbers, and even a photo as they join the intranet. Spend a few hours walking
around with a digital camera, and upload each employee’s photo. Not only
does it create a friendly approach to the employee’s record, but it’s invaluable
for new employees who are still learning to match names with faces.
This item can serve as a rapid identification
tool when employees want to locate someone quickly or simply learn more
about their co-workers.
| 6. Post Company Benefits Information |
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Post your company benefits summary and
policy guidelines to the Documents
section of your intranet site. If your benefits provider has a web site,
include a link to that site in the Group Links section.
Use the Send Link feature of your intranet to notify employees of the
whereabouts of the benefits information, and use Send Link to inform new
employees or any time the information changes.
| 7. Create an Employee Bulletin Board |
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Create a bulletin board area in the Discussions
section where employees can:
- Advertise used cars and bicycles for sale
- Seek out roommates
- Share a vacation home
Employees want to keep up with what's happening
and when. Incorporating both business-oriented and social events will ensure
frequent traffic!
| 8. Start a Company Meetings Calendar |
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Gather a list of the dates and times of
important company meetings, such as sales meetings, annual and quarterly
company briefings, benefits review, etc. Post meeting information in the
shared Calendar and set reminder notices
so employees are notified as the dates approach.
| 9. Establish a Company Events Calendar |
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In addition to posting important business
meeting dates, schedule the fun stuff, too! Mark the Calendar
with the dates and times of major company events such as summer outings
and holiday parties. Post outing and party information in the shared calendar
and set reminder notices for invitees.
When important milestones occur, create a posting in the Announcements
section. Announce new hires and company milestones, as well as personal
events such as marriages and births. Employees will tune in frequently
to see what's happening with their co-workers.
| 10. Upload Training Documents |
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Store training materials in the Documents
section of your intranet site. These may include:
- Guides to using internal systems
- New employee orientation materials
- Product or service guidelines
Ask for materials from all the departments in your company. Post this information
in the Documents library.
- Don't Do it Alone
You're only human. Recruit a few key stakeholders from around the company,
and have them start posting.
- Let Employees Know
This is Everyone's Intranet
Encourage employees to post information, as well as read it.
- Send Out Reminders
to Employees
Send them links to "go post something of interest" on the company intranet.
Upload a fun announcement or poll, and make sure it includes a message
telling employees to come up with their own information to share.
- Have an Intranet
Employee of the Month Award
Post an announcement each month
citing an employee for making the greatest contribution to the intranet.
The judging could focus on the most important posting (Sheila saved
the HR department 10 hours each month by posting the policy manual),
or the most creative posting (Eric found a new tenant by throwing in
his used bicycle).
- Pay Attention to
Users' Postings
If you invite employee suggestions, make sure they're acted upon.
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